ABOUT CENTER FOR HUMANE TECHNOLOGY (CHT)
CHT's mission is to realign technology with humanity's best interests. We are dedicated to leading a comprehensive shift toward technology that strengthens our well-being, strengthens society and democracies, and builds a shared information environment. Our primary focus is on AI product development and deployment, and driving a more humane future with AI. Through our work, we build shared understanding, drive coordinated solutions, and empower leaders to act.
POSITION OVERVIEW
We are seeking a Senior Executive Assistant to directly support Tristan Harris, Co-Founder of CHT, and public intellectual. Tristan’s work spans research, writing, public speaking, managing high-value relationships, special projects, and fundraising.
The Senior Executive Assistant will be a high-performing operator working in partnership with Tristan and his Principal Liaison to manage his multiple initiatives, competing priorities, and limited time to maximize his impact.
You’re an experienced senior professional who has served as a Senior Executive Assistant to a high-profile leader, a personal Chief of Staff, or a Senior Project Manager in mission-driven work, with a strong track record of providing strategic support to a principal. You’re a strong operational leader who is practical, organized, and thoughtful, and can help turn vision into reality and chaos into order. The ideal candidate will also have experience managing relationships with C-suite executives and prominent institutional leaders, and is at home in a dynamic, fast-changing environment.
This role has a strong preference for candidates who are able to work in-person several days a month in the Bay Area with flexible remote work, however that is not a requirement.
KEY RESPONSIBILITIES
Executive Office Operations
Help run efficient Executive Office operations and processes within CHT, and participate in multiple internal departmental and team meetings
Manage intricate scheduling and logistics in collaboration with internal team and external contacts, including meetings, agendas, and briefing materials
Create Google calendar events, ensuring correct links, time zones, attendees, pre-reads, and tech setup are accurate
Frequently reschedule shifting commitments, meetings, and travel, oftentimes at the last minute
Acts as primary gatekeeper for inbound scheduling requests, then route to Tristan’s Principal Liaison for strategic review as necessary
Arrange domestic and international travel, build out detailed itineraries, and track and submit expenses in a timely manner
Draft documents, emails, and direct correspondence on Tristan’s behalf and in his voice
Provide coverage for CHT Executive Office team members when they are OOO
Prioritization
Partner with Tristan’s Principal Liaison to maintain focus on top priorities while balancing complex, evolving opportunities and logistics
Proactively build out Tristan’s calendar architecture and manage his schedule accordingly to reflect top priorities
Allocate and honor necessary focus time to enable deep thinking and execution of core responsibilities
Monitor and triage Tristan’s inbox, serving as air traffic controller for time-sensitive and high-priority information
Project Management
In partnership with his Principal Liaison, maintain a project management system across Tristan’s work, delivering and receiving regular updates on progress, risks, schedules, and timelines to ensure alignment and accountability
Help Tristan maintain strategic momentum, unblock priorities, and drive consistent execution
Regularly participate in CHT departmental and team meetings to help move Tristan’s organizational responsibilities forward
Own the end-to-end logistics of Tristan’s media appearances, speaking engagements, and participation in events: scheduling, travel, coordination with all parties, prep work, briefing materials, on-the-ground logistics, run-of-show, debriefs, and downloads
Help capture and transform Tristan's new CHT project ideas into clear initiatives, briefs, and greenlighting documents through discovery, analysis, and distillation of multifaceted information
Relationship Management
Communicate with external partners on scheduling availability, timing, and holds
Assess and advocate for solutions to Tristan that serve the best interests of CHT using problem-solving and strategic influence, and raise flags around misalignment
Be Tristan’s eyes and ears across CHT: coordinate with internal teams, understand cross-departmental relationships and priorities, and advance Tristan's key responsibilities
Update and maintain the Hubspot CRM system for Tristan’s contacts: contact records, meetings, downloads, email correspondence, follow-ups, and action items
Be fluent in open communication, empathy, and emotional intelligence
WHAT YOU’LL GAIN
A dynamic, learning-rich environment in a cutting-edge nonprofit organization driving societal impact
Exposure to high-profile initiatives and global events
Influence in shaping mission-critical projects
Direct collaboration with Tristan Harris and leading voices in humane technology and AI spheres
EMPLOYMENT DETAILS
Terms: Full-time permanent role with 90-day trial period
Location: Strong preference for San Francisco Bay Area to allow for more in-person collaboration with Tristan, with remote possible
Travel: Up to 20% for events, Tristan’s speaking engagements, and team retreats
Reporting: Reports to CHT CoS with dotted line management to Tristan Harris and the Executive Director
ESSENTIAL QUALITIES
Have 5+ years of prior experience as a Senior Executive Assistant or Senior Project Manager supporting C-level executives, especially in a fast-moving startup environment
A passion for the prospect of using technology humanely
Have excellent written and verbal communication skills with an authentic, friendly, concise email writing voice and executive presence
Be organized, detail-oriented, great at project management, and have a passion for managing many moving pieces in a rapidly changing environment
Value open communication, empathy, and emotional intelligence
Ask great questions, show curiosity, have an eagerness to learn quickly, and be open to feedback
Be a proactive problem solver who can take initiative and isn’t afraid to find ways to do things better
Be at home working with software systems: AI, Google Workspace, Slack, Hubspot, and Asana
Be available and responsive during Pacific Coast working hours (within 15 minutes for DM, within 2 hours for email), with flexibility during certain sprint times to respond to high-priority messages during weekends
Flexible, adaptable team player who enjoys collaboration and working with others
Comfort with ambiguity and creativity in your approach to problem-solving
BENEFITS
$100,000-$120,000 USD, depending on the level of seniority
Medical insurance, dental insurance, and vision insurance - CHT covers 99-100% of the premium
401K plan with 4% match (if based in the United States)
Unlimited paid time off, with a recommended minimum of three weeks per year
Flexible working hours
Regular team retreats