Senior Executive Administrator

About the Team & Opportunity:

We're looking for a Senior Executive Administrator to serve as the primary executive support to our CEO and assist other members of Clever's Executive Leadership Team as needed. This is a high-impact, highly trusted role in a primarily remote environment, with occasional travel for key in-person meetings.

As Clever continues to grow and evolve, this person will help our CEO and leadership team stay organized, aligned, and prepared through moments of change. You'll bring structure to shifting priorities, help make communication smoother across stakeholders, and create the operational clarity leaders need to move work forward thoughtfully.

You'll be someone who can read the room, even virtually; anticipate what the CEO and other leaders need; and keep priorities, calendars, travel, and logistics moving smoothly. You'll help reduce administrative friction, create clarity, and make sure our leaders are prepared for the moments that matter most.

This role is a great fit for someone who is resourceful, detail-oriented, thrives in a fast-moving, collaborative environment, and is confident navigating competing priorities. If you enjoy solving problems before they become problems, building trust across multiple stakeholders, and helping a mission-driven organization run more effectively, we'd love to meet you.

How You’ll Make an Impact:

• Work proactively to help the CEO operate at optimal capacity. As primary support to our CEO, you'll manage complex calendars, resolve scheduling conflicts, coordinate travel, and clear administrative noise, while also extending support to other executives as capacity allows.
• Provide excellent remote-first executive support. Most of your work will be done virtually, so you'll need to be proactive, responsive, and thoughtful in how you support leaders from afar. You'll know when to move quickly, when to ask the right questions, and when to make a judgment call.
• Support high-stakes leadership moments. You’ll help coordinate and prepare for Board meetings, executive offsites, and other key gatherings where details matter and the experience needs to feel seamless.
• Partner across teams. You'll work closely with the CEO and other members of the Executive and Senior Leadership Team, as well as cross-functional stakeholders and board members, to ensure clear communication and well-organized logistics.
• Create systems that help the team scale. You’ll look for ways to make recurring processes smoother, from travel planning and meeting prep to Board materials and executive coordination.

What We’re Looking For:

Required Skills & Experience (Must-Haves)

• Extensive senior EA experience to a CEO: You have 3–5 years of experience serving as a senior Executive Assistant to a CEO or business unit leader.
• Strong Executive communication: You are a specialist in executive-level written and verbal communication, precise, polished, and able to adjust tone across different leaders and audiences.
• Prioritization and organizational efficiency: You excel at finding the signal through the noise, quickly assessing what's urgent, what can wait, and what needs escalation. 
• Calendar and travel expertise: You are highly skilled at managing complex calendars for multiple leaders, across time zones, and amid competing priorities. You can quickly assess tradeoffs and make thoughtful recommendations when schedules collide.
• Remote environment: You know how to provide high-quality executive support in a virtual environment, be highly available and responsive during working hours, and know when to move quickly. 
• Trust and discretion: Discretion and confidentiality are non-negotiable. Leaders can count on you to operate with professionalism and good judgment in both remote and in-person settings.
• Travel flexibility: You are willing and able to travel up to 20% for executive offsites, leadership gatherings, or other important in-person moments.

Preferred Qualifications (Nice-to-Haves)

• Global coordination: You can effectively coordinate across international time zones as Clever’s footprint continues to grow.
• Event and offsite planning: You have experience planning leadership offsites, board meetings, and executive meetings where logistics, preparation, and experience all matter.
• AI-forward: Experience using AI tools to work smarter and improve efficiency.

Inclusion & Belonging

Clever believes classrooms and our company should be diverse and inclusive. We celebrate actions that build diverse teams, include every voice, and create safe spaces for everyone to bring their authentic selves to work.

CLEVER BENEFITS AND PERKS:

• A competitive salary
• Flexible Paid Time Off
• Paid Parental Leave
• Top-notch healthcare, vision, and dental coverage for you and your family
• Best-in-class mental healthcare service that supports employees' mental and emotional wellness
• A generous personal development yearly budget which can be used for courses, conferences, trainings, books, and more
• A comprehensive Learning & Development program that enables employees to enhance their skills, knowledge, and functional expertise
• Annual company and team events to connect with fun, bright coworkers

Salary Transparency

The range of our base salary cash compensation for this role for candidates living in the United States, besides NYC and San Francisco, CA, is between $102,000 and $120,000. For candidates living in NYC and San Francisco, CA, the salary is between $112,000 and $132,000. All final offers are determined using multiple factors, including experience and level of expertise.

NOTICE OF ARTIFICIAL INTELLIGENCE USE IN HIRING

Please note that Clever Inc. (“Clever”) uses artificial intelligence (AI) tools as part of our hiring process for certain positions. 

AI Systems Used:

• Willo.ai (developed by Willo) - Used for candidate assessments
• BrightHire Screen (developed by BrightHire) - Used for initial phone screening
• Granola.ai (developed by Granola) - Used for AI-powered transcription and note-taking.

Employment Decisions Affected: Recruitment and hiring

Purpose and Data Collected:

• The assessment tool evaluates candidate responses to [e.g., skills questions, situational judgment scenarios] and generates scores that are reviewed by human recruiters
• The conversational bot conducts initial phone screenings, collecting candidate responses to preliminary qualification questions, which are then reviewed by human recruiters
• The AI Note-Taking tool allows our interviewers to focus entirely on our conversation rather than manual typing. These transcripts are used solely for internal evaluation and are handled in accordance with our data privacy policy.

Human Review: All AI-generated outputs are reviewed by human decision-makers before any hiring decisions are made.

Contact: For questions about our use of AI in hiring, contact our Talent Acquisition Team at ta-ai-transparency@clever.com.

Accommodation Requests: If you require a reasonable accommodation related to our use of AI tools or if you are applying from a jurisdiction which gives you specific rights to opt out of AI review and you would like to use that right, please contact our Talent Acquisition Team at ta-ai-transparency@clever.com to request an alternative assessment process.

Non-Discrimination Statement: Clever does not use AI for any employment decision that has the effect of subjecting employees or applicants to discrimination on the basis of any class protected under the Illinois Human Rights Act, nor do we use zip codes as a proxy for protected classes.