Construction Administrator / Executive Assistant Reframe Systems

Location: New England (Hybrid) can be fully remote

Employment Type: Part-Time (~20 hrs/week)

Department: Field Operations

About Reframe Systems

Reframe Systems is reinventing how the world builds. We combine modular construction, advanced manufacturing, and technology to deliver carbon-neutral homes faster and more sustainably. We operate lean, move fast, and are looking for people who bring genuine ownership to their work.

Position Summary

We are looking for a sharp, organized professional to support both field operations and executive leadership in a combined part-time role. This position sits at the intersection of construction administration and executive support, ideal for someone who can manage vendor logistics and site coordination in the morning and handle calendar and communications in the afternoon. You will work closely with the Director of Field Operations and serve as a key coordination point across vendors, site teams, and leadership.

Key Responsibilities

Construction Administration

Coordinate with vendors, contractors, and site teams on scheduling, access, and logistics
Track and manage open construction tasks and work items in Jira
Source, book, and follow up with service vendors (cleaning, inspections, deliveries)
Monitor site progress and flag blockers or scheduling conflicts proactively
Assist with permit tracking, punch lists, and closeout documentation
Conduct or coordinate periodic site visits at Maine-based locations

Executive Support

Manage calendar, scheduling, and meeting coordination for the Director of Field Operations
Draft and send routine correspondence and follow-ups on behalf of leadership
Organize and maintain project documentation, records, and vendor contacts
Prepare summaries, status updates, and briefing materials
Handle expense tracking and corporate card reconciliation

Qualifications

Required

Experience in construction administration, project coordination, or a related field
Strong organizational skills with high attention to detail
Comfortable working independently and managing competing priorities
Proficient with project management tools (Jira or similar) and Google Workspace
Clear, professional written and verbal communication

Preferred

Familiarity with construction drawings, specs, or official documentation
Background in executive or administrative support
Experience with expense platforms (Ramp or similar)
Comfort working in a fast-moving startup environment

Personal Attributes

Detail-oriented and proactive, you close the loop without being asked
Comfortable with ambiguity and shifting priorities
Collaborative, with strong judgment about when to escalate
Takes ownership and pride in keeping things organized and moving

Why Join Reframe Systems?

Work directly with leadership on a mission-driven team building something genuinely new in housing
Flexible, part-time schedule with meaningful visibility into the business
Hybrid role, primarily remote with on-site presence
Opportunity to grow with the company as we scale

Reframe Systems

Open positions (1)

Reframe Systems

Open positions (1)